Terms of Service.

1. Agreement to terms

These Terms of Service ("Terms") govern your access to and use of the services provided by The Movi Group, a media production and event services company based in Nassau, The Bahamas ("we", "us", "our", or "The Movi Group"). By engaging our services, requesting a quote, using our website, or accessing our client portal, you agree to be bound by these Terms. If you do not agree, do not use our services.

2. Services we provide

The Movi Group provides video production, live event production, audio-visual technology services, equipment rental, event planning, creative design, and related media services (collectively, "Services"). Specific deliverables, timelines, and scope for each project are defined in a written quote, proposal, or contract signed by both parties ("Project Agreement"). In the event of any conflict between these Terms and a Project Agreement, the Project Agreement shall prevail for that specific project.

3. Quotes, deposits, and payment

• Quotes: All quotes are valid for 30 days unless otherwise stated. Quotes are based on the project scope described at the time of quoting. Changes to scope may result in revised pricing.
• Deposits: A deposit is typically required to confirm a booking. The deposit amount and due date will be specified in the Project Agreement. Dates are not considered reserved until the deposit is received and cleared.
• Payment terms: Unless otherwise agreed in writing, the balance is due before delivery of final materials or, for live events, before the event date. Overdue invoices may incur late fees and delay deliverables.
• Expenses: Client agrees to reimburse reasonable out-of-pocket expenses (travel, accommodation, permits, venue fees, third-party licenses, etc.) approved in advance or itemized in the Project Agreement.

4. Client responsibilities

The client is responsible for:

• Providing accurate and complete project information, including dates, locations, contact persons, and access details.
• Securing all necessary permissions, licenses, releases, and venue access required for production, including talent releases, location permits, and music licensing.
• Ensuring that all materials, logos, music, footage, and content provided to us ("Client Materials") are owned by the client or properly licensed for use in the project.
• Reviewing drafts, scripts, and proofs in a timely manner. Delays in client feedback may extend timelines and may incur additional charges.
• Providing a safe working environment at event or production locations and notifying us of any hazards.

The client indemnifies The Movi Group against any claims arising from Client Materials or the client's failure to obtain necessary permissions.

5. Intellectual property and ownership

• Our work: All raw footage, project files, creative concepts, and pre-existing materials created or owned by The Movi Group remain our intellectual property unless a written assignment is executed.
• Final deliverables: Upon full payment, the client receives a license to use the final agreed-upon deliverables for the purposes and media specified in the Project Agreement. This license does not include rights to raw footage, project files, or unused materials unless explicitly agreed in writing and additional fees paid.
• Portfolio use: Unless otherwise agreed in writing, The Movi Group reserves the right to use excerpts, stills, and descriptions of completed projects for promotional, portfolio, and marketing purposes.
• Third-party content: The Movi Group is not responsible for securing licenses for third-party music, stock footage, fonts, or other licensed assets unless explicitly included in the Project Agreement. The client is responsible for any associated licensing fees and compliance.

6. Revisions and changes

The scope of revisions is defined in the Project Agreement. Excessive revisions, changes to scope, or additional rounds of edits beyond what was agreed may result in additional charges at our standard rates. We will notify the client before incurring such charges.

7. Cancellations and rescheduling

• Cancellations by client: Deposits are non-refundable. If a project or event is cancelled by the client, the deposit is forfeited. If cancellation occurs within a timeframe that prevents us from booking alternate work, the client may also be liable for a portion of the total fee.
• Rescheduling: Rescheduling requests are subject to availability. If rescheduling incurs additional costs (crew availability, equipment re-rental, travel changes), those costs will be passed to the client.
• Cancellation by The Movi Group: In the rare event we must cancel due to circumstances beyond our control, we will refund any deposits or payments made, minus reasonable expenses already incurred.

8. Limitation of liability

To the maximum extent permitted by applicable law, The Movi Group's total liability for any claim arising from our services shall not exceed the total amount paid by the client for the specific project giving rise to the claim. We are not liable for:

• Indirect, incidental, consequential, or punitive damages, including lost profits or lost opportunities.
• Failures caused by third-party services, venue issues, weather, or circumstances outside our reasonable control.
• Damage to client-provided materials or equipment.
• Content errors or omissions that were approved by the client.

9. Equipment and rentals

Equipment rentals are governed by a separate rental agreement or the Project Agreement. The client is responsible for the safekeeping of rented equipment from delivery through return. The client is liable for loss, theft, or damage beyond normal wear and tear. Equipment must be returned on the agreed date; late returns incur daily rental fees.

10. Force majeure

Neither party shall be liable for failure or delay in performance due to causes beyond their reasonable control, including but not limited to hurricanes, tropical storms, floods, fires, strikes, pandemics, government actions, power failures, or other acts of God. In such cases, we will work with the client to reschedule or, if rescheduling is not feasible, refund payments for unrendered services minus expenses already incurred.

11. Confidentiality

We treat client information and project details as confidential and will not disclose them to third parties except as necessary to provide the Services or as required by law. The client agrees to keep our quotes, proposals, and project pricing confidential.

12. Governing law and disputes

These Terms and any disputes arising from our services shall be governed by the laws of The Commonwealth of The Bahamas. Any dispute shall first be attempted to be resolved through good-faith negotiation. If negotiation fails, disputes shall be resolved exclusively in the courts of Nassau, The Bahamas.

13. Changes to these terms

We may update these Terms from time to time. Changes will be posted on this page with an updated effective date. Continued use of our services after changes constitutes acceptance of the revised Terms.

14. Contact us

For questions about these Terms, please contact:

burton@movigroup.bz

The Movi Group, Nassau, The Bahamas